EDI Specifications

Overview of Air Booking EDI

RS exchanges EDI/XML with Agents/Clients by FTP. The file is structured into below sections:

BookingNumber is mandatory in this EDI.

HAWB: This section contains important data, including BookingNumber, HouseBillNumber, MasterBillNumber and other relevant details.
PartyInfo: This section contains different party information including Shipper, Consignee, Notify and OverseaAgent information, such as CustomerName, CustomerAddress, CustomerCityName and other relevant details can check in the xsd.
Quantity: This section contains basic information of the related container, including the EquipmentNum, EquipmentTypeCode, TypeOfServiceCode, SealNum1, SealNum2 and ContainerContent.

XSD Schema

This section displays the HAWB schema, representing a key part of the overall EDI structure. The complete XSD schema, including all elements and attributes, is available for download at the bottom of this page.


    ...
    ...
    <xs:element name="HAWB">
        <xs:complexType>
            <xs:sequence>
                ...
                ...
                <xs:element ref="HAWBNumber"/>
                <xs:element ref="MAWBNumber"/>
                <xs:element ref="BookingNumber"/>
                <xs:element ref="AgentStationCode"/>
                <xs:element ref="CustomerRefNumber"/>
                <xs:element ref="Carrier"/>
                <xs:element ref="FlightID"/>
                <xs:element ref="FlightDate"/>
                <xs:element ref="ETA"/>
                <xs:element ref="ExecuteDate"/>
                <xs:element ref="ExecutePlaceCode"/>
                <xs:element ref="ExecutePlaceName"/>
                <xs:element ref="AirportOfDepartureCode"/>
                <xs:element ref="AirportOfDepartureName"/>
                <xs:element ref="AirportOfDischargeCode"/>
                <xs:element ref="AirportOfDischargeName"/>
                <xs:element ref="AirportOfDestinationCode"/>
                <xs:element ref="AirportOfDestinationName"/>
                ...
                ...
            </xs:sequence>
        </xs:complexType>
    </xs:element>
    ...
    ...

    <xs:element name="HAWBNumber" nillable="true">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="20"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="MAWBNumber" nillable="true">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="20"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="BookingNumber" nillable="true">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="20"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="AgentStationCode">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="20"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="CustomerRefNumber">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="100"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="Carrier" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="10"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="FlightID" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="10"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="FlightDate" nillable="false">
        <xs:annotation>
            <xs:documentation>Format = YYYYMMDD</xs:documentation>
        </xs:annotation>
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="8"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="ETA" nillable="false">
        <xs:annotation>
            <xs:documentation>Format = YYYYMMDD</xs:documentation>
        </xs:annotation>
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="8"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="ExecuteDate" nillable="false">
        <xs:annotation>
            <xs:documentation>Format = YYYYMMDD</xs:documentation>
        </xs:annotation>
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="8"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="ExecutePlaceCode" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="10"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="ExecutePlaceName" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="50"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="AirportOfDepartureCode" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="10"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="AirportOfDepartureName" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="50"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="AirportOfDischargeCode" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="10"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="AirportOfDischargeName" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="50"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="AirportOfDestinationCode" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="10"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    <xs:element name="AirportOfDestinationName" nillable="false">
        <xs:simpleType>
            <xs:restriction base="xs:string">
                <xs:maxLength value="50"/>
            </xs:restriction>
        </xs:simpleType>
    </xs:element>
    ...
    ...

Sample XML File

This example highlights the BillOfLading. For the complete XML structure and all data elements, please download the full sample file.


    <HAWB>
        ...
        ...
        <HAWBNumber></HAWBNumber>
        <MAWBNumber></MAWBNumber>
        <BookingNumber>RHKAS25010001</BookingNumber>
        <AgentStationCode>AGENT01</AgentStationCode>
        <CustomerRefNumber>CUST123</CustomerRefNumber>
        <Carrier>ABC</Carrier>
        <FlightID>FL123</FlightID>
        <FlightDate>20250701</FlightDate>
        <ETA>20250702</ETA>
        <ExecuteDate>20250701</ExecuteDate>
        <ExecutePlaceCode>PL01</ExecutePlaceCode>
        <ExecutePlaceName>Main Terminal</ExecutePlaceName>
        <AirportOfDepartureCode>JFK</AirportOfDepartureCode>
        <AirportOfDepartureName>John F. Kennedy International Airport</AirportOfDepartureName>
        <AirportOfDischargeCode>LAX</AirportOfDischargeCode>
        <AirportOfDischargeName>Los Angeles International Airport</AirportOfDischargeName>
        <AirportOfDestinationCode>SFO</AirportOfDestinationCode>
        <AirportOfDestinationName>San Francisco International Airport</AirportOfDestinationName>
        ...
        ...
    </HAWB>

Downloadable Files

Download Sample XML Download XSD Schema

FAQs

How can I get the EDI file?
The EDI file can be transferred using FTP or SFTP. For enhanced security, we strongly recommend using SFTP, which supports both password and key-based authentication.

How do I validate the XML?
You can use the provided XSD (XML Schema Definition) file to validate the XML file. An XSD defines the structure and rules for the XML.